IMPORTANT: During the Erasmus+ application process and later in the mailings, students are obliged to use their e-mail addresses with itu.edu.tr domain extension. You can login to the online application system only with your ITU username and password. Otherwise, your application/mobility will be cancelled and any grant, if already paid, will be reimbursed.
Who Can Participate in the Erasmus+ Programme?
- Anyone who is registered as a full-time student at ITU (except undergraduate/graduate students in English preparation)
IMPORTANT! Due to the 21/11/2017 dated statement given by Turkish Counsel of Higher Education(YÖK), the foreign students who have Turkish Scholarships (Türkiye Bursları), will have to cancel their scholarships in order to apply to international exchange programmes. ATTENTION
- The evaluation will be made based on National Agency rules and ITU Senate decisions; those applications which cannot fulfil the election criteria will not be taken into assessment.
- The participation of undergraduate students, who are registered to their 7. and 8. semesters, depends on the approval of their Departmental Erasmus Coordinators due to the requirements of the graduation project. The final project may not be submitted during the Erasmus+ exchange mobility.
- Each student who was elected as an Erasmus+ exchange student must benefit from his/her right within the relevant academic exchange period under the quotas of the Department/Program s/he is elected for. The student, who gave up his/her exchange right by following the cancellation procedure (regardless of the cancellation reason), cannot transfer that right to the following exchange period(s). Nevertheless, the student can still apply for another Erasmus+ exchange in the following application periods. However, s/he will again be subjected to election processes.
- Under the terms of National Agency, the students, who were elected to be an Erasmus+ exchange student but did not benefit from this right and did not carry out the cancellation procedure in the previous academic years, will be subjected to a 10-point reduction from their final election scores for the 2019-2020 applications.
- Double Major students can apply to Erasmus+ exchange for both programmes but in case they are elected for both, one of the applications will be cancelled in accordance with the students’ choice. Double Major students who have graduated from one programme can apply for Erasmus+ for the other registered programme.
- Students in the language prep. class cannot apply for an Erasmus+ exchange.
Points to take into consideration when deciding on your preferences
Students who would like to become an Erasmus+ student, have to apply to ITU Erasmus Office to be considered for the Erasmus+ programme selection according to the announced criteria. Students who are selected by the ITU Erasmus Office after the final announcement of Erasmus+ candidate students will be nominated to the host institutions and will become Erasmus+ candidate students.
To become an actual Erasmus+ Student, the candidate needs to meet all the admission requirements of the host institution (posted on their websites), prepare all necessary documents provided by the host institution and send them to the host institution. Only after receiving the acceptance letter from host institution via e-mail or postal service, will the student be considered an Erasmus+ Student. We suggest that students, who would like to apply to Erasmus+ Programme consider the idea of being an exchange student, get information from experienced students, and prepare themselves mentally and financially for the exchange period.
- The announced quotas in the agreement list can only be used by the student in the respective study cycles.
- All applications will be taken and evaluated in one session, and the students will have five preferences to list as their host university. You do not have to fill all the preferences (please refer to the heading “additional placement”).
- The quota allocated for two semesters cannot be chosen as one semester. Also, the quota allocated for one semester cannot be chosen as two semesters. In quota list, 3-4-5-6 months should be considered as one semester, 8-9-10-11-12 months should be considered as two semesters.
- Due to the ITU Senate’s decision on 04.07.2017, Erasmus+ students will receive 4 months of grant for one semester and 8 months of grant for two semesters. In case that we have still some amount of grant left at the end of the project period, additional payment can be made to the students by taking the success criterion into consideration.
- Graduate students who are applying for thesis study are advised to find a supervisor in host institution or at least should be in contact with a “prospective” supervisor.
- The students who apply as thesis students are not be allowed to take courses except for force majeure reasons.
- Changes in preference list after the submission of the application and changes in nominated institution after placement cannot be made in order to prevent any inequality among students. However, changes in preference which are approved by departmental/program coordinators during the application period will be done during the delivery of the application documents to our office.
- The selection and nomination by the ITU Erasmus Office does not guarantee that the students will be accepted by the host institution. The students who are not accepted by host institutions have to follow the cancellation procedure.
Please make sure that you
- Know the application/admission requirements
- Know the language requirements
Due to the possible changes of language requirements listed on our announced inter-institutional agreement’s language part, please double check the host institution’s web page
- Know the academic calendar
The student must check academic calendar of the host university to see if the academic calendar of the host institution overlaps with ITU’s academic calendar. For instance, the students who wish to apply to institutions in Germany or Austria should prefer only spring semester or both semesters to prevent academic calendar overlaps.
- Know the ECTS values of courses provided by host institution
All students should take 30 ECTS for one semester, 60 ECTS for two semesters from host institution including graduate students who are applying during thesis period.
Graduate students who are applying during thesis period should review the credits of the thesis studies to be provided by host institution. But, for graduate students if the ECTS value for thesis study is under 30 ECTS, the student should consult Erasmus Office for the related ECTS amount.
- Consult with the Erasmus departmental/program coordinator about the courses and the possible match in their ITU curriculum. Difference between the total ECTS loads at the host institution and ITU should not exceed 5 ESCTS per semester.
- Make sure that courses you take are reported/evaluated with a mark in the grading system rather than have pass/fail.
A lecture without mark, if failed, can be transferred to ITU as FF and a score of “pass” will be transferred to ITU grading system as exempt, since the corresponding grade cannot be defined. Therefore, you should carefully check the course catalogues and the grading systems of the host institutions you are planning to apply. Please be aware that the grading systems of host universities may vary from course to course as well.
In case the number of cancellation is higher than expected, in a manner that cables our office to nominate new students (before the nomination deadline of most of the host institutions) and/or additional fund from National Agency is received, additional placements may take place: once for fall semester’s students and once for spring semester’s students according to academic calendar of the host institution. However, additional placement is only for students who were not listed as candidate students to any host institution by the ITU Erasmus office. Students’ GPA and list of preferences (submitted during the one and only application period) will be considered during the additional placement processes. A cancellation of candidate student to take part in a possible additional placement will not be allowed. Therefore, the students must decide on their preferences and prepare their preference list considering the possible gains/risks. The dates of additional placement will be announced by the ITU Erasmus Office.