All applications, selection and placement procedures will be made online on e-devlet system, which is structured by Turkish National Agency. The documents required for the application must be uploaded to the relevant section of Application Portal. Applications must be submitted by uploading all required documents to the Application Portal between the application dates stated below.

Application will open on April 9th, 2022
Applications will close on April 24th, 2022 (it will be closed at 16:00)

The applications will be made within the application period. After this deadline, the system is closed and applications can no longer be submitted.

The application process will be carried out by the Turkish National Agency but since this system will be used for the applications for the first time, ITU Erasmus Application Form, Transcripts and Foreign Language Documents must be uploaded to the institutional system of ITU within the application period.

IMPORTANT:
Applications with missing documents and not submitted to the both system (e-devlet and institutional system of ITU) will be recognized as invalid. Applications are considered complete when the online application and all required documents have been submitted to both system. Applicants are responsible for making sure that all required documents are submitted by the deadline. All applications for Erasmus must be completed online, paper applications or any other way will not be accepted.

All applications will be made by considering the Bilateral Agreements for the 2022-2023 Academic Year and updated on the E-government Career Gate Portal and their open quotas.

All candidates will be ranked according to their total scores, and placed in accordance with their preference lists and quotas of the universities.

After submitting the application, preference list can not be changed. Applicants are recommended to make their list carefully. All objections or requests will be accepted via e-mail (erasmus@itu.edu.tr).

During the Erasmus+ applications and correspondence in the future process, students are obliged only to use their e-mail addresses with itu.edu.tr domain extension. You can login to the online application system only with your ITU username and password. Otherwise, your application/mobility will be cancelled and any grant, if already paid, will be reimbursed.

- Anyone who is registered as a full-time student at ITU (except undergraduate students in English preparation level).
-If it has benefited from higher education mobility activities in the 2014-2020 and/or 2021-2027 Erasmus+ periods within the current education level, the total duration must not exceed 12 months with the new activity.
- Previously elected students who did not engage in any Erasmus+ student exchange and cancelled (withdrawn) their applications by following the cancellation procedure. (However, based on the rules of the Turkish National Agency, the students who were elected for any earlier election period at the same education level (i.e., cycle1, cycle 2, cycle3) but could not/did not participate in an Erasmus+ exchange without proving any force majeure, are subjected to 10 points of reduction on their final application scores for each exchange they did not participate.)
- The students who applied for an Erasmus+ exchange in a previous application period but were not elected/accepted.
- The students, who benefited from an Erasmus+ exchange with grant support in a different education level, can once again participate in an Erasmus+ exchange without facing any reduction. However, based on the rules of the Turkish National Agency, the students who were elected for an earlier election period at the same education level (i.e., cycle1, cycle 2, cycle3) and participated in Erasmus+ exchange (regardless of either in a student mobility or a traineeship mobility), are subjected to 10 points of reduction on their final application scores for each exchange they have participated. The rule of “10 points reduction” is not applied to the students who took part in an Erasmus+ exchange while they were studying in a previous education level. It is applied for the students who previously participated in an Erasmus+ exchange within the same education level.
-In case of candidates applying for both Study and Internship mobility at the same time; the activity in which the "-10 points" reduction will be applied will be left to our students' choice. Our students, who are in this situation, write a petition about which activity they prefer to apply reduction, together with the Application Form, to the National Agency Application Portal and to our institutional system is required. If a student who has previously benefited from mobility applies for both education and internship at the same time, a deduction of "-20" points is applied for the type of mobility that she/he used before and "-10" for the second type of mobility she/he applied for.

NOTE: Due to the outbreak of COVID-19, some students who had been entitled to the 2019-2020 and 2020- 2021 Academic Years Erasmus+ Mobility, could have not started their mobility or forced to return to Turkey after they started the mobility in the host institutions, or had to complete the mobility online extraordinarily. Those students are exempt from -10 reduction, according to Turkish National Agency Decision. It is important for students in this situation to contact our office immediately if they see a -10 reduction of their final application points during the application process.

- Students who intend to participate in an Erasmus+ exchange in the country of their citizenship (-10 points will be deducted from their final scores, if the student prefers his/her home country in the preference list).
- Disabled students: 10 points will be added to those students who provide official health report from the hospitals authorized by Turkish Ministry of Health during their applications to ITU.
- 10 points will be added to those students who are entitled to protection, care or shelter within the scope of Social Services Law No. 2828. Those students must provide official documents issued by the Ministry of Family, Labour and Social Service during their applications to ITU Erasmus Office.
- Children of martyrs/veterans: According to the 21. clause of Anti-Terror Law (law no: 3713 dated 12.04.1991) and according to the Article 7 of the Decree Law No. 667 of 23 July 2016; to the people (and their spouses and children) who have been killed or disabled due to the coup attempt and the terrorist act on 15 July 2016 and in the continuation of these events, 15 points will be added to the final scores of those students who can provide both the original and the copy of the official Martyr/Veteran Family card issued by the Ministry of Family, Labor and Social Services.

IMPORTANT:
Due to the 21/11/2017 dated statement given by Turkish Counsel of Higher Education (YÖK), the foreign students who have Turkish Scholarships (Türkiye Bursları), will have to temporarily cancel their scholarships (during the period of exchange programme) in order to apply to international exchange programmes.

ATTENTION:
- The evaluation will be made based on Turkish National Agency rules and ITU Senate decisions; those applications, which cannot fulfill the election criteria will not be taken into evaluation.
- The participation of undergraduate students, who are registered to their 7th and 8th semesters, depends on the approval of their Department Erasmus Coordinators due to the requirements of the graduation project. The final project may not be taken during the Erasmus+ exchange mobility.
- Each student who was selected as an Erasmus+ exchange student must benefit from his/her right within the relevant academic exchange period under the quotas of the Department/Programme s/he is elected for. The student, who gave up his/her exchange right by following the cancellation procedure (regardless of the cancellation reason), cannot transfer that right to the following exchange period(s). Nevertheless, the student can still apply for another Erasmus+ exchange in the following application periods. However, s/he will again be subjected to election processes.
- Under the terms of Turkish National Agency, the students, who were elected to be an Erasmus+ exchange student but did not benefit from this right and did not carry out the cancellation procedure in the previous academic years, will be subjected to a 10 point reduction from their final election scores for the 2022-2023 applications.
- Double Major students can apply to Erasmus+ exchange only for single programme. Double Major students who have graduated from one programme can apply for Erasmus+ for the other registered programme.

Students wishing to exchange with the Erasmus+ programme have to first apply online, then they have to submit their application documents to online application system to be evaluated according to the Erasmus+ programme selection criteria. Students who are selected by ITU Erasmus Office after the final announcement of Erasmus+ candidate students will be nominated to the host institutions and will become Erasmus+ candidate students. The fact that the student's name is in the pre-announcement list does not mean that h/she has acquired right for Erasmus+ exchange.

To become an actual Erasmus+ Student, the candidate needs to meet all the admission requirements of the host institution (posted on their websites), prepare all necessary documents provided by the host institution and send them to the relevant institution. Only after receiving the acceptance letter from host institution via e-mail or postal service, the student will be considered as an Erasmus+ Student. We suggest the students who want to apply for Erasmus+ Programme to consider the idea of being an exchange student, get information from experienced students, and prepare themselves mentally and financially for the exchange period.

ATTENTION:

• The announced quotas in the agreement list can only be used by the student in the respective study cycles.
• All applications will be taken and evaluated in one session, and the students will have five preferences to list as their host university. You do not have to fill all the preferences (please see the heading “additional placement”).
• The quota allocated for two semesters cannot be chosen as one semester. Also, the quota allocated for one semester cannot be chosen as two semesters. In the quota list, 3-4-5-6 months should be considered as one semester, 8-9-10-11-12 months should be considered as two semesters. It is important that you review the terms of your preferred institutions, as the possible additional grant payment will be made to the maximum quota month specified in the agreements signed between ITU and the host institutions (see grant allocation criteria).
• Graduate students who are applying for thesis study are advised to find a supervisor in host institution or at least should be in contact with a “prospective” supervisor. If a student can not find a supervisor after the placement to the host institution, the mobility will be cancelled (as the institution cannot be changed). In addition, it should be asked before starting Erasmus mobility whether the receiving institution recognize “thesis study” and to consent to give at least 21 ECTS for one semester.Thesis students are advised to make a decision according to the response of the receiving institution on this issue.
• The students who apply for thesis will not be allowed to take courses except for force majeure reasons.
• Changes in preference list after the submission of the application and changes in nominated institution after placement cannot be made in order to prevent any inequality among students.
• The selection and nomination by the ITU Erasmus Office does not guarantee that the students will be accepted by the host institution. The students who are not accepted by host institutions have to follow the cancellation procedure.
• Your placement in a quota as an actual Erasmus student after the selection process by ITU Erasmus Office, together with the acceptance of the host institution do not mean that you can obtain a visa for the country concerned. Students who cannot get a visa on time (before mobility) are obliged to perform the cancellation procedure.

   

  Please make sure that you

• Examine the application/admission requirements

  Check out the language requirements

  Due to the possible changes of language requirements listed on our announced inter-institutional agreement’s language part, please double check the host institution’s web page

• Review the academic calendar

  The student must check academic calendar of the host university to see if the academic calendar of the host institution overlaps with ITU’s academic calendar. For instance, the students who wish to apply to institutions in Germany or Austria should prefer only spring semester or both semesters to prevent academic calendar overlaps.

• Examine the ECTS values of courses provided by host institution

  All students are expected to take 30 ECTS for one semester, 60 ECTS for two semesters from host institution including graduate students who are applying during thesis period.

  Graduate students who are applying during thesis period should review the credits of the thesis studies to be provided by host institution. But, for graduate students if the ECTS value for thesis study is under 30 ECTS, the student should consult Erasmus Office for the related ECTS amount.

  The courses and the possible match in their ITU curriculum should be reviewed with the Erasmus department/programme coordinator. Difference between the total ECTS loads at the host institution and ITU should not exceed 5 ECTS per semester.

• Make sure that the courses you take are reported/evaluated with a mark in the grading system rather than have pass/fail.

A lecture without mark, if failed, can be transferred to ITU as FF and a score of “pass” will be transferred to ITU grading system as exempt, since the corresponding grade cannot be defined. Therefore, you should carefully check the course catalogues and the grading systems of the host institutions you are planning to apply. Please be aware that the grading systems of host universities may vary from course to course as well.

In case, the number of cancellation is higher than expected, in a manner that cables our office to nominate new students (before the nomination deadline of most of the host institutions) and/or additional fund from Turkish National Agency is received, additional placements may take place: once for fall semester’s students and once for spring semester’s students according to the academic calendars of the host institutions. However, additional placement is only for students who were not listed as candidate students to any host institution by the ITU Erasmus Office. Students’ GPA and list of preferences (submitted during the one and only application period) will be considered during the additional placement processes. A cancellation of candidate student to take part in a possible additional placement will not be allowed. Therefore, the students must carefully decide on their preferences and prepare their preference list considering the possible gains/risks. In case of additional placement, related dates will be announced by ITU Erasmus Office. On the other hand, as Erasmus Office we also would like to note that Turkish National Agency has not provided additional grants for student mobility in recent years, therefore the possibility of an additional placement seems to be low.

The mobility period is calculated according to the start and end dates of the mobility. However, this does not mean that all mobility period will be granted. The maximum limits of the grant payment are determined as follows.

First of all, a student who becomes an actual Erasmus student will be granted in accordance with the decision of ITU Senate dated 04.07.2017. Accordingly, the students who will benefit from Erasmus+ mobility will be supported with a grant of 4 months for one semester and 8 months for two semesters.

In case there will be surplus in student mobility budget at the end of project period, taking the success criteria into consideration, the procedures of the remaining grant allocation are made according to the following criteria respectively.

Students whose names are included in the final list will be notified to the relevant institutions as candidate students. The fact that a student's name is reported to the other institution as a candidate does not guarantee that that student will be supported by a grant. The number of students to be supported by the grant and the total amount of the grant to be paid to a student in a semester (depending on country groups) will be clarified after the Erasmus budget to be allocated to ITU is finalized by the National Agency. Along with the Final List, the estimated number of students to be supported by the grant will be announced. This number announced; The total grant amount to be allocated to ITU by the National Agency may change after it is finalized. Therefore, our students who have been notified as candidates to the host institution should take into account the possibility that they may not receive grant support when making their Erasmus learning mobility plans.

In addition to the monthly grants stated within the scope of student mobility, students with inadequate financial status are paid an additional grant of 100 Euros per month. To be able to benefit from this assistance, it is sufficient to present a document proving that they receives (himself or his/her family) financial support on the date of their Erasmus application from municipalities or from other public institutions and organizations( like T.R. Ministries, Social Assistance and Solidarity Foundations, T.R. Directorate General of Foundations, Red Crescent, AFAD etc.).

 The students who want to apply for additional grants are required to inform Erasmus Office when they get the status of “actual student” and reach the stage of signing the grant contract. Prior to the preparation of the grant contract, it is mandatory to submit an official document stating that a pension is being received within the scope of the relevant law.

1. Signed online Application Form

   On-line application will be active between 09.04.2022 at 9:00 am- 24.04.2022 at 4:00 pm.

   Click for online Application Form (For all students, the application link will be on-line on April 9, 2022 at 09:00 am till April 24, 2022 at 04:00 pm.).  The online application guide will be announced on our web site before the application system is opened.

   Before the application system closes, it is mandatory to upload your Application Form signed by you and your Erasmus + Departmental / Program Coordinator. If the aforementioned Application Form is not uploaded, your application process will not be completed and hence your application will not be valid.

2. Up-to-date Transcript

   Students who started Cycle 2 and Cycle 3 level have to submit their transcript containing 2020-2021 spring semester even though there are no grades on it yet. Also, they have to submit the transcript from their previously graduated cycle.
   You can submit a print-out of your recent transcript taken from http://www.sis.itu.edu.tr/

3. Language Certificate

Details of the foreign language certificates are given in the “Election Criteria” section. Please submit your language certificate to the online system.

Students who are to apply with the documents they got from the private educational institutions authorized by the Ministry of National Education are required to upload the official document showing that the relevant institution is authorized by the Ministry of Education for teaching the relevant language, in addition to the foreign language certificates.

21 March – 8 April 2022
Announcement of applications

09 April – 24 April 2022
The online application system will only be open between 09.04.2022 at 9:00 am- 24.04.2022 at 4:00 pm.

27 April 2022
Erasmus + Principal Candidate List Pre-Announcement Results

27 April – 03 May 2022
Objection and cancellation process

07 May 2022
Announcement of the final 2022-2023 Academic Year Erasmus + Student Learning Mobility list

The list of elected 2022-2023 Erasmus+ Exchange students will be published on e-Government Career Gate Platform. After the announcement of the Election Results and the Preliminary Evaluation List, all objections, applications and requests regarding the selection and placement will be accepted via e-mail.

1. Signed online Application Form.

   On-line application will be active between 18.02.2021 at 9:00 am- 04.03.2021 at 4:00 pm.

   Click for online Application Form (For all students, the application link will be on-line on February 18, 2021 at 09:00 am till March 4, 2021 at 04:00 pm.). The online application guide will be announced on our web site before the application system is opened.

   Before the application system closes, it is mandatory to upload your Application Form signed by you and your Erasmus + Departmental / Program Coordinator. If the aforementioned Application Form is not uploaded, your application process will not be completed and hence your application will not be valid.

2. Up-to-date Transcript
   Students who started Cycle 2 and Cycle 3 level have to submit their transcript containing 2020-2021 spring semester even though there are no grades on it yet. Also, they have to submit the transcript from their previously graduated cycle.
   
   
   

   You can submit a print-out of your recent transcript taken from http://www.sis.itu.edu.tr/

3. Language Certificate
   Details of the foreign language certificates are given in the “Election Criteria” section. Please submit your language certificate to the online system.
   
   Students who are to apply with the documents they got from the private educational institutions authorized by the Ministry of National Education are required to upload the official document showing that the relevant institution is authorized by the Ministry of Education for teaching the relevant language, in addition to the foreign language certificates.