During the Erasmus+ applications and correspondence in the future process, students are obliged only to use their e-mail addresses with itu.edu.tr domain extension. You can login to the online application system only with your ITU username and password. Otherwise, your application/mobility will be cancelled and any grant, if already paid, will be reimbursed.

- Anyone who is registered as a full-time student at ITU (except undergraduate students in English preparation level).

- Previously elected students who did not engage in any Erasmus+ student exchange and cancelled (withdrawn) their applications by following the cancellation procedure. (However, based on the rules of the Turkish National Agency, the students who were elected for any earlier election period at the same education level (i.e., cycle1, cycle 2, cycle3) but could not/did not participate in an Erasmus+ exchange without proving any force majeure, are subjected to 10 points of reduction on their final application scores for each exchange they did not participate.)

- The students who applied for an Erasmus+ exchange in a previous application period but were not elected/accepted.

- The students, who benefited from an Erasmus+ exchange with grant support in a different education level, can once again participate in an Erasmus+ exchange without facing any reduction. However, based on the rules of the Turkish National Agency, the students who were elected for an earlier election period at the same education level (i.e., cycle1, cycle 2, cycle3) and participated in Erasmus+ exchange (regardless of either in a student mobility or a traineeship mobility), are subjected to 10 points of reduction on their final application scores for each exchange they have participated. The rule of “10 points reduction” is not applied to the students who took part in an Erasmus+ exchange while they were studying in a previous education level. It is applied for the students who previously participated in an Erasmus+ exchange within the same education level.

NOTE: Due to the outbreak of COVID-19, some students who had been entitled to the 2019-2020 and 2020- 2021 Academic Years Erasmus+ Mobility, could have not started their mobility or forced to return to Turkey after they started the mobility in the host institutions, or had to complete the mobility online extraordinarily. Those students are excempt from -10 reduction, according to Turkish National Agency Decision. It is important for students in this situation to contact our office immediately if they see a -10 reduction of their final application points during the application process.

- Students who intend to participate in an Erasmus+ exchange in the country of their citizenship (-10 points will be deducted from their final scores, if the student prefers his/her home country in the preference list).

- Disabled students: 10 points will be added to those students who provide official health report from the hospitals authorized by Turkish Ministry of Health during their applications to ITU.

- 10 points will be added to those students who are entitled to protection, care or shelter within the scope of Social Services Law No. 2828. Those students must provide official documents issued by the Ministry of Family, Labour and Social Service during their applications to ITU Erasmus Office.

- Children of martyrs/veterans: According to the 21. clause of Anti-Terror Law (law no: 3713 dated 12.04.1991) and according to the Article 7 of the Decree Law No. 667 of 23 July 2016; to the people (and their spouses and children) who have been killed or disabled due to the coup attempt and the terrorist act on 15 July 2016 and in the continuation of these events, 15 points will be added to the final scores of those students who can provide both the original and the copy of the official Martyr/Veteran Family card issued by the Ministry of Family, Labor and Social Services.

IMPORTANT! Due to the 21/11/2017 dated statement given by Turkish Counsel of Higher Education (YÖK), the foreign students who have Turkish Scholarships (Türkiye Bursları), will have to temporarily cancel their scholarships (during the period of exchange programme) in order to apply to international exchange programmes.

ATTENTION
- The evaluation will be made based on Turkish National Agency rules and ITU Senate decisions; those applications, which cannot fulfill the election criteria will not be taken into evaluation. 

- The participation of undergraduate students, who are registered to their 7th and 8th semesters, depends on the approval of their Department Erasmus Coordinators due to the requirements of the graduation project. The final project may not be taken during the Erasmus+ exchange mobility.

-  Each student who was selected as an Erasmus+ exchange student must benefit from his/her right within the relevant academic exchange period under the quotas of the Department/Programme s/he is elected for. The student, who gave up his/her exchange right by following the cancellation procedure (regardless of the cancellation reason), cannot transfer that right to the following exchange period(s). Nevertheless, the student can still apply for another Erasmus+ exchange in the following application periods. However, s/he will again be subjected to election processes.

- Under the terms of Turkish National Agency, the students, who were elected to be an Erasmus+ exchange student but did not benefit from this right and did not carry out the cancellation procedure in the previous academic years, will be subjected to a 10 point reduction from their final election scores for the 2020-2021 applications.

- Double Major students can apply to Erasmus+ exchange only for single programme. Double Major students who have graduated from one programme can apply for Erasmus+ for the other registered programme.

Students wishing to exchange with the Erasmus+ programme have to first apply online, then they have to submit their application documents to online application system to be evaluated according to the Erasmus+ programme selection criteria. Students who are selected by ITU Erasmus Office after the final announcement of Erasmus+ candidate students will be nominated to the host institutions and will become Erasmus+ candidate students. The fact that the student's name is in the pre-announcement list does not mean that h/she has acquired right for Erasmus+ exchange.

To become an actual Erasmus+ Student, the candidate needs to meet all the admission requirements of the host institution (posted on their websites), prepare all necessary documents provided by the host institution and send them to the relevant institution. Only after receiving the acceptance letter from host institution via e-mail or postal service, the student will be considered as an Erasmus+ Student. We suggest the students who want to apply for Erasmus+ Programme to consider the idea of being an exchange student, get information from experienced students, and prepare themselves mentally and financially for the exchange period.

ATTENTION
- The announced quotas in the agreement list can only be used by the student in the respective study cycles.

- All applications will be taken and evaluated in one session, and the students will have five preferences to list as their host university. You do not have to fill all the preferences (please see the heading “additional placement”).

- The quota allocated for two semesters cannot be chosen as one semester. Also, the quota allocated for one semester cannot be chosen as two semesters. In the quota list, 3-4-5-6 months should be considered as one semester, 8-9-10-11-12 months should be considered as two semesters. It is important that you review the terms of your preferred institutions, as the possible additional grant payment will be made to the maximum quota month specified in the agreements signed between ITU and the host institutions (see grant allocation criteria).

- Graduate students who are applying for thesis study are advised to find a supervisor in host institution or at least should be in contact with a “prospective” supervisor. If a student can not find a supervisor after the placement to the host institution, the mobility will be cancelled (as the institution cannot be changed). In addition, it should be asked before starting Erasmus mobility whether the receiving institution recognize “thesis study” and to consent to give at least 21 ECTS for one semester.Thesis students are advised to make a decision according to the response of the receiving institution on this issue.

- The students who apply for thesis will not be allowed to take courses except for force majeure reasons.

- Changes in preference list after the submission of the application and changes in nominated institution after placement cannot be made in order to prevent any inequality among students. However, the changes made in a preference list can be accepted after the online application process only if there is the approval (signature) of the Department/Programme Coordinators on the hardcopy of the application document. Then, the changes will be saved to the system by Erasmus Office staff manually.

- The selection and nomination by the ITU Erasmus Office does not guarantee that the students will be accepted by the host institution. The students who are not accepted by host institutions have to follow the cancellation procedure.Your placement in a quota as an actual Erasmus student after the selection process by ITU Erasmus Office, together with the acceptance of the host institution do not mean that you can obtain a visa for the country concerned. Students who cannot get a visa on time (before mobility) are obliged to perform the cancellation procedure.

Please make sure that you

1. Examine the application/admission requirements
2. Check out the language requirements

   Due to the possible changes of language requirements listed on our announced inter-institutional agreement’s language part, please double check the host institution’s web page

3. Review the academic calendar

   The student must check academic calendar of the host university to see if the academic calendar of the host institution overlaps with ITU’s academic calendar. For instance, the students who wish to apply to institutions in Germany or Austria should prefer only spring semester or both semesters to prevent academic calendar overlaps.

4. Examine the ECTS values of courses provided by host institution

   All students are expected to take 30 ECTS for one semester, 60 ECTS for two semesters from host institution including graduate students who are applying during thesis period.

   Graduate students who are applying during thesis period should review the credits of the thesis studies to be provided by host institution. But, for graduate students if the ECTS value for thesis study is under 30 ECTS, the student should consult Erasmus Office for the related ECTS amount.

   The courses and the possible match in their ITU curriculum should be reviewed with the Erasmus department/programme coordinator. Difference between the total ECTS loads at the host institution and ITU should not exceed 5 ECTS per semester.

5. Make sure that the courses you take are reported/evaluated with a mark in the grading system rather than have pass/fail.

A lecture without mark, if failed, can be transferred to ITU as FF and a score of “pass” will be transferred to ITU grading system as exempt, since the corresponding grade cannot be defined. Therefore, you should carefully check the course catalogues and the grading systems of the host institutions you are planning to apply. Please be aware that the grading systems of host universities may vary from course to course as well.

Additional Placement
   In case, the number of cancellation is higher than expected, in a manner that cables our office to nominate new students (before the nomination deadline of most of the host institutions) and/or additional fund from Turkish National Agency is received, additional placements may take place: once for fall semester’s students and once for spring semester’s students according to the academic calendars of the host institutions. However, additional placement is only for students who were not listed as candidate students to any host institution by the ITU Erasmus Office. Students’ GPA and list of preferences (submitted during the one and only application period) will be considered during the additional placement processes.  A cancellation of candidate student to take part in a possible additional placement will not be allowed. Therefore, the students must carefully decide on their preferences and prepare their preference list considering the possible gains/risks. In case of additional placement, related dates will be announced by ITU Erasmus Office. On the other hand, as Erasmus Office we also would like to note that Turkish National Agency has not provided additional grants for student mobility in recent years, therefore the possibility of an additional placement seems to be low.

The mobility period is calculated according to the start and end dates of the mobility. However, this does not mean that all mobility period will be granted. The maximum limits of the grant payment are determined as follows.

First of all, a student who becomes an actual Erasmus student will be granted in accordance with the decision of ITU Senate dated 04.07.2017. Accordingly, the students who will benefit from Erasmus+ mobility will be supported with a grant of 4 months for one semester and 8 months for two semesters.

In case there will be surplus in student mobility budget at the end of project period, taking the success criteria into consideration, the procedures of the remaining grant allocation are made according to the following criteria respectively.

Article 1. The grants of the “internship students without grant” or the students in the waiting list are paid.

Article 2. The students who have passed at least 21 ECTS in one semester and the students who have passed at least 42 ECTS in two semesters are recognized as “successful students”. The successful students are allocated additional grants to the maximum limit of the quota month period in which the students are placed.

Article 3. The grant payments of fall semester students who extended their mobilities to spring semester are paid in two different ways according to their success and failure status. Successful students are paid to a maximum of twice the amount of the month period they were initially placed (For instance; a maximum grant of 8 months is paid to the students whose term period is 4 months in the inter-institutional agreement, likewise a maximum grant of 10 months is paid to the students whose term period is 5 months in the inter-institutional agreement). The period of the students below success criteria will be extended to 8 months, but 30% of their total grants will not be paid due to the success criteria (ITU Senate Decision No. 655 dated 04.07.2017). Similarly, a budget can be allocated to students whose internship mobility lasts more than the number of days foreseen at the beginning of the mobility.

Article 4. After the payments of the above 3 items have been calculated, if there is still budget left, the success criteria of one semester students is decreased below 21 ECTS and the success criteria of full year students is decreased below 42 ECTS. Thus, the budget will be allocated for students who meet the new success criteria. The new success criteria is determined due to the remaining grant and all students of the same level of success will be paid grants according to the maximum limit of the quota month period in which the students are placed.

Additional Grants for Students with Inadequate Financial Status

In addition to the monthly grants stated within the scope of student mobility, students with inadequate financial status are paid an additional grant of 100 Euros per month. To be able to benefit from this assistance, it is sufficient to present a document proving that they receives (himself or his/her family) financial support on the date of their Erasmus application from municipalities or from other public institutions and organizations (like T.R. Ministries, Social Assistance and Solidarity Foundations, T.R. Directorate General of Foundations, Red Crescent, AFAD etc.).

The students who want to apply for additional grants are required to inform Erasmus Office when they get the status of “actual student” and reach the stage of signing the grant contract. Prior to the preparation of the grant contract, it is mandatory to submit an official document stating that a pension is being received within the scope of the relevant law.

%50 GPA	Undergraduate: 2.20/4.00 Graduate: 2.50/4.00 For all students, the overall GPA will be taken into account (including Double Major, Minor, internal and external transfer). Click to see the equivalent of your GPA in centenarian (X/100) system
50% Foreign Language Score	The language required for Institutions in (unless defined as “special case”) Germany, Austria: German France: French Spain: Spanish Italy: Italian Other Countries: English YDS or Proficiency: Min. 45/100 Click to see to conversion system to be used for other eligible certificates. Any other certificate, which is not listed, will not be accepted. In order to convert the grades into a system of 100 in the language grade calculation, ÖSYM's YDS equivalence tables were converted in favor of the student. During the application to ITU Erasmus Office, all language certificates will be considered regardless of the date. The students, who passed ALM202, FRA202, ISP202 and ITA202 courses with BL, will be evaluated as A2 level. Conservatory students and the graduate students applying during thesis will be able to submit just their English language score regardless of the host country. All students:  It is up to the host institution’s decision to accept the language certificates presented to ITU Erasmus+ Office. Therefore, the students are responsible for submitting required language certificates stated by the host institution for their applications.
- 10 points Previous participation/   no in-time cancellation/application to the country of citizenship	See: Who Can Participate in the Erasmus+ Programme?
+10 points Disabled students /  Those students who are entitled to protection, care or shelter +15 points Children of martyrs/veterans	See: Who Can Participate in the Erasmus+ Programme?

 

Bring the listed original application documents and necessary copies to Erasmus Office.

1. Signed online Application Form.

   On-line application will be active between 18.02.2021 at 9:00 am- 04.03.2021 at 4:00 pm.

   Click for online Application Form (For all students, the application link will be on-line on February 18, 2021 at 09:00 am till March 4, 2021 at 04:00 pm.). The online application guide will be announced on our web site before the application system is opened.

   Before the application system closes, it is mandatory to upload your Application Form signed by you and your Erasmus + Departmental / Program Coordinator. If the aforementioned Application Form is not uploaded, your application process will not be completed and hence your application will not be valid.

2. Up-to-date Transcript
   Students who started Cycle 2 and Cycle 3 level have to submit their transcript containing 2020-2021 spring semester even though there are no grades on it yet. Also, they have to submit the transcript from their previously graduated cycle.
   
   
   

   You can submit a print-out of your recent transcript taken from http://www.sis.itu.edu.tr/

3. Language Certificate
   Details of the foreign language certificates are given in the “Election Criteria” section. Please submit your language certificate to the online system.
   
   Students who are to apply with the documents they got from the private educational institutions authorized by the Ministry of National Education are required to upload the official document showing that the relevant institution is authorized by the Ministry of Education for teaching the relevant language, in addition to the foreign language certificates.

18 February – 04 March 2021
The online application system will only be open between February 18 (from 09:00) - March 04, 2021 (until 14:00).

17 March 2021
Erasmus + Principal Candidate List Pre-Announcement Results

17-22 March 2021
6-day objection and cancellation process

24 March 2021
Announcement of the final 2021-2022 academic year Erasmus + Student Learning Mobility list

The list of elected 2021-2022 Erasmus+ Exchange students will be published ONLY by ITU Erasmus Office on the official web site. No information on the results will be provided via phone or e-mail or other means of communication.

Guide for Erasmus+ Outgoing Students